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Administrative Assistant (Active Secret Clearance), Silver Spring, MD, US ID#16833

Cherokee Nation Assurance (CNA) delivers a broad spectrum of professional management consulting services to its defense, health, environmental and civilian agency clients. To assist clients in achieving their goals, CNA provides a tailored management approach for complex government programs and disciplines including health information technology, research & science, program management, communications, correspondence and document management, governance and administrative support. Wholly owned by Cherokee Nation, CNA is part of the Cherokee Nation Businesses family of companies.

For more company information, visit our site at


Be a part of exciting research in military health by joining the Joint Pathology Center (JPC) Pulmonary and Environmental Pathology Department in support of the Pulmonary Research Project. The mission of the JPC is to deliver cost-effective, high quality, multidisciplinary pathology consultation and education in addition to preserving, modernizing, and growing the nation’s oldest tissue repository to promote biomedical research ultimately becoming the pathology center of excellence by advancing the health of our nation’s military and other federal customers.

The relationship between exposures associated with deployments to Iraq and Afghanistan and the subsequent development of pulmonary diseases in the U.S. military personnel is of concern to many individuals and organizations. The JPC and its previous organization the Armed Forces Institute of Pathology (AFIP), have reviewed a large number of pulmonary pathology specimens from previously-deployed US service members throughout the Global War on Terrorism (GWOT). These specimens have been submitted for expert review from pathologists at military medical treatment facilities (MTF’s) across the US and overseas, and from Veterans Affairs Medical Centers (VAMC’s). The availability of archived pathology specimens and associated data permit focused histopathological review of pulmonary pathology specimens and additional tissue-based studies at the JPC. JPC personnel have the expertise in Pulmonary & Mediastinal Pathology, Thoracic Radiology and Environmental Pathology to conduct such studies. This project will consist of three parts: JPC/AFIP records review, histopathology review of lung biopsy specimens and a particle analysis study of “foreign” exogenous material retained in lung specimens.

Our client is in need of Administrative Assistant to assist in the third stage of the Pulmonary Research Project – particle analysis study of “foreign” exogenous material retained in lung specimens. This assistant will report to the client site in Silver Spring, MD. This position will be part of a team of military and civilian research scientists.


  • Support the histopathology and radiological review and chemical analytical phases of the Pulmonary Research Project by managing the distribution of research documents and materials.
  • Request and return materials to the JPC Repository through the laboratory information management system (LIMS) in accordance with JPC policy and procedures. maintaining accountability of case materials
  • Provide administrative, clerical and office automation support to the Pulmonary Research Project to include activities such as maintaining minutes of research meetings, ensure day-to-day administrative requirements are completed appropriately and timely, provide procedural and substantive assistance to all project personnel on administrative matters.
  • Manage consumables and supply procured with research funds to include office and laboratory supplies.
  • Responsible for planning and carrying out assignments and using developed expertise for resolving most of the conflicts that arise.
  • Comply with all nationally and otherwise accepted standards and protocols within JPC.
  • May be required to interact with senior level managers such as high level military and civilian medical, health care and technical personnel.
  • Perform a variety of support services such as:
    • visitor access control, answering telephones, ordering and receiving office supplies and equipment;
    • maintain technical, budget, programmatic and administrative documentation and references in both paper and electronic versions;
    • prepare travel documentation and coordinate travel arrangements;
    • operate reproduction equipment to produce large volumes of documents;
    • provide and manage courier and mail services.


  • No supervisory/management authority.


  • Minimum bachelor’s degree from accredited university AND at least two (2) years’ experience as an administrative assistant.


  • Must be a US citizen or permanent resident.
  • Currently hold a T3 SECRET clearance.
  • Provide quality customer service to the Principle Investigators, JPC staff and contributors; good oral and written communication skills.
  • Demonstrated experience in filing techniques, administrative typing, and using word processing equipment. Experience with computer graphics or computer terminals can be used as substitute for experience with word processing equipment.
  • Knowledge and experience in medical records processing, screening, and filing procedures. Working knowledge of anatomy, physiology, and medical terminology preferred, but not required.
  • Proficient in the use of computers and software programs (Microsoft Word, Microsoft PowerPoint, Microsoft Excel and Windows).
  • Proficient in document transcription, data entry, and preparing and editing documentation, such as Program Evaluation and Review Technique (PERT) or Gantt charts.



  • Work will be performed in a climate controlled laboratory and office setting.

With $400 million in annual revenue, more than 3000 employees and nearly 1,000 federal projects for more than 60 government agencies in 26 countries, 50 states and 2 territories, Cherokee Nation Businesses’ (CNB) team of companies are well positioned to deliver the expertise needed to solve the world’s most pressing issues. Together, CNB’s companies provide an array of services — from applications and data services to cybersecurity and national defense — for 12 of the 15 Cabinet departments.

Why consider Cherokee Nation Businesses? The following links can help you learn more about what we do and the many great reasons to join our team!

Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.
We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: EEO Statement | EEO Poster;

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